Client: AusAID
PDP provided a complete team of advisers to strengthen the MFEM and assist in the transformation of public expenditure management processes and systems in Vanuatu.
The purpose of the Budget Preparation and Management Component was to ensure that all government expenditures and revenues were reviewed, prioritised and subsequently controlled by government through a systematic annual budget cycle and routine monitoring. The PDP team provided advice, developed procedures and trained ni-Vanuatan staff to facilitate the consolidation and internalisation of budget and fiscal management processes, incorporating design, execution and management of the budget processes and ensuring integration with reformed accounting processes within the new financial management information systems (FMIS). A key aspect was the design and delivery of training and workshops on budget management, expenditure management and revenue forecasting, as well as the use of the new FMIS and associated applications. Integral to this component was the provision of advice to the Ministry of Health, focusing on developing skills in budget policy analysis, budget formulation and entry, cash flow planning and management, extracting and using financial management information and financial reporting, as well as strategic policy setting and managing for improved agency performance in financial management. Additional assistance was also provided to the Department of Lands to strengthen the department, develop and implement a consolidated Lands Database and implement the 2004 budget initiative on land reform.
Under the Accounting Procedures and Service-wide Training Component, PDP’s work concentrated on strengthening the MFEM and line agency capacities to meet their obligations under the new public finance legislation through improved accounting structures and procedures within MFEM and improved knowledge and understanding within the public sector of public finance principles and the requirements of Vanuatu’s new public finance legislation. This included the development of contemporary accounting procedures and service-wide training to build capacity in the design of financial statements and cash flow forecasting and to significantly improve compliance with statutory accounting reporting requirements. As an element of this component, PDP provided the services of a short term assets valuation adviser to undertake valuations of current and non-current assets of the Government of Vanuatu and to upload data into the FMIS, establishing a government-wide register of assets. An extensive training program focused on acquainting accounting personnel with basic accounting concepts and raising awareness and knowledge in relation to accrual accounting concepts and accrual reporting practices as they apply to the Vanuatu public sector.
PDP’s responsibilities under the Information Technology Improvements Component entailed ensuring that the MFEM’s information technology systems and services supported other project objectives and more efficient processing of the government’s financial transactions. Specifically, PDP provided extensive assistance in the implementation of a modern IT system, including the development, implementation and first year of operation of the new government-wide FMIS (SmartStream) for MFEM. Extensive training provided to acquaint all line ministry users with SmartStream processes, as well as general computer training where needed.
Under the Corporate Development and Project Coordination Component PDP assisted the Director-General of the MFEM with ongoing restructuring of the Ministry, in pursuing good governance objectives in the Ministry through improved management systems, and coordinated the implementation of project activities.